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Old 09-10-2008, 07:31 AM   #160384  /  #26
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It looks like Matt needs a hand with the server expenses. He'll shortly be paying them from his own pocket, and they're a significant amount.
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Old 09-10-2008, 08:05 AM   #160395  /  #27
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He shouldn't be having to pay for it himself - we need to get organised and hand more money over.
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Old 09-10-2008, 05:35 PM   #160930  /  #28
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Quote:
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He shouldn't be having to pay for it himself - we need to get organised and hand more money over.
Yup. That was our intent before we hit some bumps in the road with the treasurer function. Now that we're getting the issues ironed out, we'll be able to help with the server expenses regularly. I PMed him last night that regular contributions was and is our plan.
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Old 09-11-2008, 04:23 AM   #161651  /  #29
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Heh - I PM'd him too, and it looks like we need to hand over $75-85/month.
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Old 09-12-2008, 01:16 AM   #162927  /  #30
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How are we fixed for cash? Do we need to ask for donations right away? I was going to wait until we had an official Treasurer, but I can donate anytime. Just let me know.
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Old 09-12-2008, 01:19 AM   #162932  /  #31
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If anyone needs an assistant, I would be glad to help in a non-staff capacity. I have ten years of Accounting experience. I will also offer to help with any kind of statistical data maintenance or analysis.

Lisa
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Old 09-12-2008, 01:24 AM   #162945  /  #32
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How are we fixed for cash? Do we need to ask for donations right away? I was going to wait until we had an official Treasurer, but I can donate anytime. Just let me know.
We're ok in the short-to-mid-term. But we do need to start thinking about fundraising, amazon links, etc.
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Old 09-12-2008, 03:57 AM   #163158  /  #33
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Quote:
Originally Posted by Lisa0315 View Post
If anyone needs an assistant, I would be glad to help in a non-staff capacity. I have ten years of Accounting experience. I will also offer to help with any kind of statistical data maintenance or analysis.

Lisa
Lisa, thank you for offering! Right now, it's hard to say what help we may need. We're hoping to keep the finances simple, but that may not be realistic. Anyway, your offer is generous, and believe me, we'll if nothing else ask for advice when we get stuck!
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Old 09-14-2008, 01:21 AM   #165529  /  #34
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Yes, thanks a bunch, Lisa. I personally haven't known you long enough to ask you to volunteer to be our Treasurer, but would you consider being the Secretary, if and when the Charter gets ratified, and the Finances section goes into effect?

(And do you see anything that should be changed about that section? If I'd known you were an experienced accountant, I'd have been begging you to critique that part of the Charter before now!)
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Old 09-14-2008, 01:24 AM   #165531  /  #35
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Quote:
Originally Posted by Jobar View Post
Yes, thanks a bunch, Lisa. I personally haven't known you long enough to ask you to volunteer to be our Treasurer, but would you consider being the Secretary, if and when the Charter gets ratified, and the Finances section goes into effect?

(And do you see anything that should be changed about that section? If I'd known you were an experienced accountant, I'd have been begging you to critique that part of the Charter before now!)
Can you tell me what that job would entail?

I will gladly look over the financial section of the charter. Let me go find it.

Lisa
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Old 09-14-2008, 01:32 AM   #165546  /  #36
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Found it and answered my own question, LOL.

Yeah, if you need me, I will be glad to take that role. I have not been a long-time member, but I think Raven can vouch for me since she has known me on other boards for years.

I did not see anything in the charter that should be added or changed, but I will print a copy and review it some more. I also would like access to the spreadsheet that the previous treasurer referred to. That would give me some insight regarding the kinds of expenses there have been in the past and if anything should be added to the charter from that.

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Old 09-14-2008, 01:33 AM   #165548  /  #37
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I wrote that section, after considerable bitching and moaning about how someone with more financial experience than I have should do it. I mean, I can balance my own checkbook, but I normally have my income taxes from my small business done professionally; I cribbed that section from e-mails that Christina, the original treasurer, sent to me. No one has criticized it, despite regular pleas from me that it ought to have a professional look it over!
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Old 09-14-2008, 01:42 AM   #165563  /  #38
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Quote:
Originally Posted by Jobar View Post
I wrote that section, after considerable bitching and moaning about how someone with more financial experience than I have should do it. I mean, I can balance my own checkbook, but I normally have my income taxes from my small business done professionally; I cribbed that section from e-mails that Christina, the original treasurer, sent to me. No one has criticized it, despite regular pleas from me that it ought to have a professional look it over!
You did a fine job. If we encounter any problems, we can ratify that section of the charter later. The main thing that needed to be covered were the controls. Segregation of duties was an excellent idea, and a standard practice in the world of Accounting. If I were to change anything, it would be in that area. Let me think on that "out loud" for a moment.

The Treasurer does the actual collection and spending. Transactions are recorded and sent to the Secretary who verifies that the monies collected and spent are accurate. A report is written monthly or quarterly which states the actual dollars incoming and outgoing.

Now, in the world of accounting, you would not have the same person doing both receivables and payables. That is a bit of a control issue. However, since the payments are automated into one account, I don't think this is a problem as long as you have the second person verifying the accuracy.

Yeah, I think it works just fine.

Lisa
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Old 09-16-2008, 09:53 AM   #168500  /  #39
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Default so do you want funds or not?

I made a donation via paypal 2 days ago, and it's still unclaimed.

Shall I cancel it?
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Old 09-16-2008, 01:36 PM   #168643  /  #40
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I think it would be best to cancel it until we have the new account tested with Paypal.
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Old 09-26-2008, 01:43 AM   #181761  /  #41
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The new Paypal account is up and running. I just sent a payment for this month ($80) to Matt. At some point we will have an actual elected treasurer, but until then, I'm it.

Is this where I post the balance? I still haven't figured out all the ins and outs of Paypal (the money seems to stay in the 'Paypal' account, and not go into the checking account I set up), and I need to figure out how to set up automatic payments and things like that, so if anyone has more experience with Paypal, drop me a PM, or just start a thread in TH.

Thanks.
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Old 09-26-2008, 01:54 AM   #181785  /  #42
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Thanks WT.

Yes, I'd go ahead and post the balance in here, where people can easily see it/find it. An update once a month of how much we have would be good too. Are you willing to do that?

Also, IIRC we discussed paying Matt "back rent" of about $240 for July/August/September. If you've paid him $80 for September then we still owe him about $160 for J/A. Could you put that through, please? We don't want him paying it out of his own pocket...

And from October, we should pay him $80/month. That's our share of the server costs, acocrding to Matt. If we pay at the end of each month, would anyone have any objections?
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Old 09-27-2008, 10:32 PM   #184679  /  #43
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Ok, paid the other $160.

Current balance in the Paypal account is $77.40. There is an additional $50 in the TalkRat checking account associated with the Paypal.
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Old 09-29-2008, 10:48 PM   #187658  /  #44
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Cool. Thank-you very much, WT.

Can we use PayPal now to donate some cash, so we're able to cover next month?
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Old 10-29-2008, 03:56 AM   #230928  /  #45
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Has there been any progress on getting a financial system up and running?
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Old 10-29-2008, 04:00 AM   #230934  /  #46
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Quote:
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Has there been any progress on getting a financial system up and running?
Working on it.

There's some sort of config issue or bug with the paypal plug-in.

The finance section of the charter was ratified, and there's some preliminary discusson of the implimentation here.

Not sure if I've answered your question...
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Old 10-29-2008, 04:39 AM   #230988  /  #47
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See if I can get the table to work....
Date Transaction Status Amount Fee Balance
Oct. 28, 2008Payment To Matt Completed -$80.00 USD $0.00 USD $16.33 USD
Oct. 27, 2008 Donation Completed $20.00 USD -$1.08 USD $96.33 USD
Sep. 27, 2008 Payment To Matt Completed -$160.00 USD $0.00 USD $77.41 USD
Sep. 25, 2008 Payment To Matt Completed -$80.00 USD $0.00 USD $237.41 USD
Sep. 20, 2008 From TalkRational Completed $317.41 USD $0.00 USD $317.41 USD
The $317.41 was the initial balance from the old TR account.
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Old 10-31-2008, 10:27 PM   #235714  /  #48
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We look to be running short of funds. Do we need to start a funding drive?
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Old 10-31-2008, 11:36 PM   #235807  /  #49
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Quote:
Originally Posted by Pendaric View Post
We look to be running short of funds. Do we need to start a funding drive?
I would like to contribute a very small amount. How would I do that?

Lisa
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Old 11-09-2008, 02:25 PM   #251898  /  #50
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Anybody on this? According to the above we don't have enough funds to pay Matt at the end of the month. We need to get something organised in the way of fund raising. The board is more than big enough to be self suficient.
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